ACADEMICA ERP System
The ERP system is a 100% in-house developed ERP for Higher Educational management and is the key Information system of the university currently managing over 90% of all core operational data. The system is divided into core functional areas called Centres for easier deployment and management.
CURRENT FUNCTIONALITY BASE
ACADEMICS CENTRE
- Admissions (Data Capture, Manual Admission, Auto generation of letters and lists, new students registration, student bio data maintenance)
- Registration (Semesterly registration and tracking of student availability. Students can be Registered, Unregistered, Dead Year, Halted etc. Course Registration is included)
- TimeTables Management (For teaching and examinations are available – manually generated. Used in part timer payment, teaching load monitoring etc).
- Faculty management (Programmes, Courses, departments and other faculty data maintenance)
- Examinations Management (TimeTables, Marking Budgeting, Blank Exam Attendance & Marksheet generation, Sitting Plan generation)
- Results (Data Capture, Updates, generation of result slips, academic profiles, draft transcripts)
- Documentation (Generation of transcripts on pre-formatted paper, certificates, tracking of transcript printing records)
- Student ID Management (Secure generation of student identity cards, integrated with Central registration and warden registration)
- Analysis (Statisical Analysis of enrolment, admissions, graduation etc. Data is exportable into Excel)
- Graduation management (Maintenance of graduation lists, management of group transcripts and certificates for graduands)
- Scholarship Management (Manage donors, students , perrformamce tracking, auto-generation of award, warning and withdrawal letters)
FINANCE CENTRE
- Store Management (Capture suppliers, incoming stock, issues, stock level tracking, supplier ledge maintenance, procurement planning)
- Full time payroll (Staff Data access, monthly computations of all entitlements and deductions, full compliance with national taxation policies)
- Short Contract Payroll (Staff Data access, Capture Teaching records, monthly computations of all entitlements and deductions, full compliance with national taxation policies)
- Accounting management (Capture Income, expenses, asset and liability for generation of income statements, balance sheets and other accounting documents).
LIBRARY CENTRE
- Catalog Management (Capture Library Books & other resources enable access via staff and student portal)
- Circulation (Capture issues, returns, defaulters billing and fines)
- Digital Library (Upload Electronic content, enable download via staff and student pportal)
FOR STUDENTS
STAFF AND STUDENT PORTAL
- Student Results Access (Access Coursework and Examination marks in real time)
- Digital Content Access (Access Notes and other resources in electronic format)
- E-Complaint Platform (Log complaint electronically and receive feedback)
- Digital Library Access (Access Lib profile, Search e-catalog)
FOR STAFF
- Student Results Upload (Securely Post Coursework and Examination marks)
- Digital Content Upload(Upload Notes and other resources in electronic format)
- Financial Info Access (Access Details of salary and extraload payments)
- Digital Library Access (Access Lib profile, Search e-catalog)
HUMAN RESOURCE MANAGEMENT CENTRE
- Staff Data (Capture Staff bio data, academic qualifications, dependents etc)
- Contract Tracking (Capture contract data, provide tracking of contract expiry, auto termination)
- Leave Tracking (Leave Schedule Management and tracking)
HEALTH CENTRE MANAGEMENT
- Diagnosis & Treatment info (Capture data for both internal and external clients, Recomment tests and Prescriptions, Maintaining electronic files for each patient)
- Lab Test Management (Performing Requested tests)
- Managing Pharmacy (Prescriptions, Stock management and control)
- Managing Common Treatment remedies (Track common solutions to ailments and recommended treatment as part of decision support)
- Reports (Inpatient, outpatient, drugs availability etc)
FOR STUDENTS
IUIU Mobile [Android Application]
- Student Results Access (Access Coursework and Examination marks in real time)
- Digital Content Access (Access Notes and other resources in electronic format)
- E-Complaint Platform (Log complaint electronically and receive feedback)
- Digital Library Access (Access Lib profile, Search e-catalog)
FOR STAFF
- Student Results Upload (Securely Post Coursework and Examination marks)
- Digital Content Upload(Upload Notes and other resources in electronic format)
- Financial Info Access (Access Details of salary and extraload payments)
- Digital Library Access (Access Lib profile, Search e-catalog)
DEVELOPER PROFILES
- Sekalema Hamza, Msc. Computer Science & Applications (IUT - Bangladesh) - ERP Manager and Team Leader. Responsible for Academics, Portal, Finance and HR Management Modules. Proficient in C#, asp.net, Java, PHP and Database Programming
- Mpiima Mahmoud, Msc.IT (UTAMU), System Programmer, Responsible for Stores & Inventory, Asset Management, Health Centre Management and Estates and Works Modules. Proficient in C#, asp.net and Database Programming
- Muyanja Sharif, BIT (IUIU), MIT (on-going - UTAMU), System Programmer, Responsible for Audit Management and Campus Security Modules, Also Database Administrator, Proficient in C#, asp.net and Database Programming
- Walugembe Hamiis, BIT (IUIU), User Support (Main Campus), Knowledge of C#, asp.net and Database Programming
- Mulyazawo Rashid, BIT (IUIU), User Support (Kampala Campus), Knowledge of C#, asp.net and Database Programming
- Semakula Isa, MIT (Malaysia), BIT (IUIU)
OTHER DEVELOPERS
- Gayira Ibrahim - BIT (MAK) - Active till 2011
- Ssengendo Imran Faisal Bsc.Csc (IUIU)- Active Till 2013
- Imam Abubakar BIT (IUIU) - Active Till 2013
